Electronic records feature more reliable data storage and management. In an information-driven economy, quick and secure access to records is a significant competitive advantage for businesses and consumers alike. Some of the most notable benefits include:
Data Retrieval. Digital documents permit high-level data management; users retrieve specific information using automated search commands, as well as collect and consolidate data from multiple documents. Electronic documents save time spent filing, searching, retrieving, and transporting paper files.
Data Reporting. Reporting software can extract and present key metrics, allowing business users to leverage data assets. As one scanning service provider observes, "When information is freed from the physical limitations of paper and converted into an electronic format, it becomes a more valuable strategic resource."
Storage. Scanned documents eliminate the cost and storage space of on-site filing cabinets. Stored on a company server, an electronic file repository takes up minimal virtual space and no physical space.
Security. File encryption and access privileges make electronic documents less susceptible to security breaches.
File Sharing. Scanned files ensure that everyone involved in a project is on the same page.
Distribution. Electronic documents can be duplicated and distributed with the click of a mouse.
Prevent Data Loss. Paper documents are vulnerable to damage, loss, and misfiling. Document imaging saves the data in digital format on a company's server, with redundant backups on hard drives, online data storage sites, and physical media such as DVDs.
Save Resources. Besides a reduced dependence on paper resources, electronic files reduce the need for printing, photocopying, fax and even mail delivery.
We will always send the originals back to you. The client is responsible for all copyrights and/or legalities of the material provided to be scanned.